Each workspace is linked to a SharePoint site to store assets and data. You can manage who can access a workspace in BrandIn by using the site's privacy settings in SharePoint:

• Public sites can be accessed by anyone in your organization. You don’t need to grant permission.
• Private sites can only be accessed by added members. You’ll need to grant access.

For workspaces linked to a private site, you can control user access by adding or removing members to the site in SharePoint. You can also change the sites privacy setting in SharePoint at any time.

Find the SharePoint site for your workspace

You can easily open a workspace's SharePoint site from BrandIn in any of the following ways:

• On the Workspaces screen, right-click the workspace or select the More options button (three dots) next to it, and then select Open in SharePoint.
• You can also choose Copy link and then paste the site's SharePoint link into the address bar of your preferred browser.

View or change your site's privacy setting

You can view or change whether a workspace's site is public or private in SharePoint.

1. Open the workspace's site.
2. Select Settings in the upper-right corner of your site.
3. Select Site information.
   

   ℹ️
   If you don't see Site information, you might not have permission to change the SharePoint site's information. Contact your Microsoft 365 Global Administrator.

4. In Privacy settings, choose Public or Private.
   

   ℹ️
   Privacy settings are only visible for team sites. Communication sites can only be accessed by added users.
   Learn more about Communication sites and Team sites from Microsoft.

5. Select Save.

Add users

You can give people access to a workspace by adding individual users or groups to the SharePoint site.

1. Open the workspace's site.
2. Select Settings in the upper-right corner of your site.
3. Select Site permissions.
   
   
4. The next step depends on whether your site is a Communication site or a Team site:
   • If you see a Share site button, your site is a Communication site. Select it and go to step 5.
   • If you see an Add members button, your site is a Team site. Select Add members then choose one of the following:
     • Add members to group - Gives users access to the site as well as other Microsoft 365 Group resources such as calendars and conversations
     • Share site only - Gives users access to the SharePoint site, but not to other Microsoft 365 Group resources.
       

       ℹ️
       If you want to invite groups of users, choose Share site only. The Add members option only supports adding individual users or the 'Everyone except external users' security group.

5. Enter the name(s) of all users or groups.
   • If you'd like to give your whole organization access, you can add the 'Everyone except external users' security group.
6. Select their level of control.
   • If you're adding members to the group, you can make them a member or owner. This won't affect permissions in BrandIn.
   • If you're sharing a site, you can select Read, Edit, Full Control.
     

     ⚠️
     Ensure that BrandIn Admins have at least edit privileges to the site. Members with only read access can rename, remove, and link existing libraries in BrandIn, but they can't create new blank libraries from BrandIn. 

7. Select Save or Add to add users.

ℹ️
For further information, read Microsoft's article on managing your team site's settings.

Remove users

Remove users from group

1. Open the workspace's site.
2. Select members in the upper-right corner of your site.
3. Select the down arrow next to the permission level for the member to remove and select Remove from group.
   

   ℹ️
   The Remove from group option is only available for individuals that are part of the Microsoft 365 group.
   If a member is removed from a Microsoft 365 group, but was also added using Share site only, they will still retain their permissions to access the site as an individual. To remove site access from someone who isn't a member of the group, see the following section.

Remove users from site only

1. Open the workspace's site.
2. Select Settings in the upper-right corner of your site.
3. Select Site permissions.
4. Select the down arrow next to the permission level for the member to remove.
5. Select the down arrow next to the member to remove and select Remove.
   

   ℹ️
   The Remove option is only available for individuals that aren't part of the Microsoft 365 group.
   If the removed member is also part of a Microsoft 365 group, they will still retain their permissions from the Microsoft 365 group.

ℹ️
For further information, read Microsoft's article on managing your team site's settings.

Related articles

• Intro to workspaces
• Add a new workspace
• Remove a workspace